City of Cloquet "Employee Services Portal" (ESP)

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City of Cloquet Employee Use Only

Use the Employee Services Portal (ESP) to conveniently view your paycheck, W-2s, and leave information online. You can also view your tax information (W-4) and edit your personal information.

The Employee Services Portal is a secure site. It protects your personal and tax information by:

  • Using Secure Sockets Layer (SSL) technology to safeguard and encrypt your personal data for transmission.
  • Requiring you to create a login name and password to view your paychecks and W-2s online.

Enrolling in the ESP

  1. Complete the fields as described below:
    • Name: Enter your name using ALL CAPS and do not use any punctuation: First Name, Middle Initial, Last Name (EXAMPLE: JOHN A SMITH).
      • If your name isn't entered correctly, you will get a message that payroll information is not on file and you won't be able to enroll.
    • SSN: Enter your Social Security Number. Do not include dashes.
    • Phone Number: Enter your phone number, including the area code. Do not use dashes.
    • Email: Enter a VALID email address. The system will send information regarding your account to this address.
    • Confirm Email: Re-enter your email address for validation purposes.
  2. Click the Next button to proceed to the Login Information page.

Enter Login Information

  1. Complete the fields as described below:
    • Login: You will use this name to sign into the Employee Services Portal. Enter a login name containing 6 - 12 characters. This field is case sensitive. The name must be unique and should not contain any spaces or special characters, such as &,>,+,$,@. You will receive an error message if the login name already exists.
    • Password: Enter a password containing 6 - 12 characters. At least one character must be numeric (example: penny1). This field is case sensitive. Your password should be different from your login name. It should not contain any spaces or special characters such as &,>,+,$,@.
    • Confirm Password: Re-enter your password exactly as you did in the above field.
    • Help Question: Select a help question from the list box. The system uses this for verification purposes if you forget your login name and/or password.
    • Help Question Answer: Enter the answer to the help question you selected in the above field.
  2. Click the Next button to proceed to the Email Options page.

Select Email Options

  1. The Personal Information Receipt box is checked by default which means the portal will send you a notice via email when you make changes to your personal information in the Edit Personal Information window. If you do not want to receive such notices, uncheck this box.
  2. Click the Finish button to complete the enrollment process. The system returns you to the Login window. Use your newly created login name and password to enter the Employee Services Portal.

Using ESP

Once you have completed the enrollment process, the system automatically displays the Login window.

  1. Enter your login name and password in the appropriate fields.
  2. Click the Enter button to display the main menu.
  3. Navigate through the site by selecting items from the menu in the left sidebar.
    • View Paycheck
    • View W2
    • View Leave
    • Edit Personal Information
    • Edit My Profile
    • Contact Us
  4. When you are finished using the ESP, look for the Sign Out button in the upper right corner of any window.
  5. Click the Sign Out button. A popup window opens.
  6. Click the Yes button.

Questions?

Nancy Klassen
Finance Director
(218) 879-3347

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